Policies, Procedures, Guidelines & Forms

 

Index of all UBC Policies, Guidelines and Rules

Accelerate Phase of PAEI Faculty Hiring Plan (Procedures and Documents)

Call for Proposals for Accelerate Faculty Renewal Plan March 2020
Faculty Accelerate Proposal Form March 2020
Memo from the Provost, (February 19, 2020) February 2020
Academic Units & Hubs for Accelerate Proposals March 2020

Administration

Creating a Respectful and Inclusive Workplace for Employees with Disabilities
Faculty of Education Staff Professional Development Top-up Fund (SPDTF) Request Form February 2020
Handling Media Inquiries March 2009
Respectful Environment Statement & Resources

Facilities and Operations


Academic & Administrative Space Utilization Policy June 2014
Space Allocation in the Faculty of Education September 2014
Building Emergency Response Plan (BERP) with floor plans September 2015
Snow Policy and Emergency Procedures November 2018
Reporting Workplace Incidents June 2019
Education Joint Occupational Health & Safety Committees (JOHSC) 2019
Teaching and Learning Studio Bookings 2019
Scarfe Meeting Room Bookings 2019

Faculty Affairs

Accords of the Association of Canadian Deans of Education (ACDE)
Appeal Procedure - Internally Adjudicated Applications March 2009
Criteria and Processes for Making Off-Load Appointments March 2011
Dual-Career: Spousal/Partner Hire Guidelines October 2012
Faculty Member Changing Department or School Guidelines October 2003
Faculty of Education Sessional Pay Scale July 2018
Guidelines for Faculty Workload Planning January 2015
Guidelines (Including Attachments) for Summative Peer Review of Teaching (SPRoT) 2019
Principles, Procedures and Guidelines for External Academic Unit Reviews March 2013
Principles and Processes for Identifying and Nurturing Interdepartmental Initiatives May 2011
Procedures Related to Reduced Appointments December 2009
Retention Policy & Process Overview September 2008
Search Procedures for Endowed Chairs & Professorships September 2018
November 2018
Visiting Faculty Application Form December 2019
How to Handle Unpaid Visiting Appointments December 2019
Things to Know About Visiting Faculty Appointments December 2019
UBC Policy AP9: Academic Heads Policy July 2019

Finance

Determining the Status of an Independent Contractor Versus an Employee July 2013
Entering into Service Contracts for the Creation of Creative Content July 2011
Faculty Computer Upgrade Reimbursement Guidelines April 2017
Faculty of Education Entertainment Expense Policy April 2015
Faculty of Education Research Account Expense Policy Effective July 1, 2015
Faculty Relocation Expenses and Taxable Benefits Guidelines January 2018
Statement on Honoraria Paid to Faculty June 13, 2016
UBC Expense Guidelines October 1, 2017
UBC Policy 13: Serving and Consumption of Alcohol at University Facilities and Events June 2014
UBC Policy 83: Travel and Related Expenses June 2005
UBC Policy 84: Entertainment July 1993

Forms & Resources
OPT Master Manual - PDF May 2019
OPT List of Account Codes May 2019
OPT Personal Reimbursements – Travel & Non-Travel - PDF May 2019
OPT Visa Reconciliation - PDF May 2019
OPT Vendor Payments - PDF May 2019
Miscellaneous Expense Claim Form (Non-travel) PDF* Excel
* Save PDF form to desktop before editing in Adobe Reader XI or later.		 January 2017
Missing Receipt Claim Form - PDF
Operating Funds Justification on Travel Form PDF* Excel Word
* Save PDF form to desktop before editing in Adobe Reader XI or later.		 September 2015
Travel Expense Claim Form PDF* Excel
* Save PDF form to desktop before editing in Adobe Reader XI or later.		 May 2018
Tri-Council Expense Eligibility Checklist - PDF January 2017
Tri-Council General Principles on Use of Grant Funds
UBC Journal Voucher Template - Excel | UBC Journal Voucher Number Generator
UBC Q-Requisition Form - Excel | UBC Q-Requisition Number Generator
UBC Travel Requisition Form - Excel | UBC Travel Requisition Number Generator

Graduate Student Conference Travel
Graduate Student Conference Travel Grant Application - Instructions PDF Word October 2017
Graduate Student Conference Travel Grant Application - Form PDF Word May 2018

Governance

Voting Membership in the Faculty of Education November 2002
Policy and Procedures for Research Centres and Institutes in the Faculty of Education, UBC November 2017

Online Courses, Programs, and MOOCs

Guidelines and Workflow for Major Revisions and New Online Courses, Programs, and MOOCs February 2020
Budget Model for Sustainable Funding February 2020
Major Revision Workflow February 2020
Course Revision Proposal February 2020
New Online Course Workflow February 2020
New Online Course Proposal Form February 2020

Recruitment/Searches and Promotion/Tenure

Faculty Hire Proposal Form - Professoriate Positions* July 2019
Faculty Hire Proposal Form - Ed Leadership Positions*
* Save PDF form to desktop before editing in Adobe Reader XI or later. 		July 2019
Faculty Recruitment Guidelines (Full) 2019
2019
SAC Guide July 2018
SAC Guide Appendix 1 July 2018
SAC Guide Appendix 2 July 2018
Checklist for Promotion and Tenure Files September 2019
Professoriate Stream Criteria for Promotion and Tenure September 2017
Ed Leadership Criteria for Promotion and Tenure September 2017
Faculty Member Eligibility to Vote on Promotion, Tenure and reappointment -
Article: Gender Gaps in Promotion and Tenure -
Article: Racial and Ethnic Disparities in Promotion -

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