Policies, Procedures, Guidelines & Forms

 

Administration & Governance

External Academic Unit Reviews March 2013
Faculty Meetings Terms of Reference September 2020
Faculty Member Changing Department or School Guidelines October 2003
Identifying and Nurturing Interdepartmental Initiatives May 2011

Centres & Institutes

Research Centres and Institutes November 2017

Facilities and Operations

 

Academic & Administrative Space Utilization Policy June 2014
Space Allocation in the Faculty of Education September 2014
Building Emergency Response Plan (BERP) with floor plans September 2015
Snow Policy and Emergency Procedures November 2018
Reporting Workplace Incidents June 2019
Education Joint Occupational Health & Safety Committees (JOHSC) 2019
Teaching and Learning Studio Bookings 2019
Scarfe Meeting Room Bookings 2019

Faculty Affairs: Promotion & Tenure

Checklist for Promotion and Tenure Files September 2020
Criteria for Promotion and Tenure – Ed Leadership October 2020
Criteria for Promotion and Tenure – Professoriate Stream October 2020
Faculty Member Eligibility to Vote on Promotion, Tenure and Reappointment October 2020
SAC Guide October 2019
Supplementary Article: Gender Gaps in Promotion and Tenure
Supplementary Article: Racial and Ethnic Disparities in Promotion

Faculty Affairs: Retention, Recruitment, and Searches

Dual-Career: Spousal/Partner Hire Guidelines October 2012
Faculty Hire Proposal Form - Professoriate Positions July 2019
July 2019
Faculty Hire Proposal Form - Ed Leadership Positions July 2019
July 2019
Faculty Recruitment Guidelines (Full) January 2021
January 2021
2019
Internal Search Procedures for Chairs, Professorship & Directors of Centers/Institutes April 2020
Retention Policy & Process Overview September 2008
Unpaid Visiting Appointments December 2019
Visiting Faculty Application Form December 2019
Visiting Faculty Appointments Information December 2019

Faculty Affairs: Reviews of Teaching

Summative Peer Review of Teaching (SPRoT) 2019

Faculty Affairs: Workload

Off-Load Appointments March 2011
Statement on Honoraria Paid to Faculty June 13, 2016
Workload Planning Guidelines October 2020
October 2020
Reduced Appointments Procedures December 2009

Finance

Determining the Status of an Independent Contractor Versus an Employee July 2013
Entering into Service Contracts for the Creation of Creative Content July 2011
Faculty Computer Upgrade Reimbursement Guidelines April 2017
Faculty of Education Entertainment Expense Policy April 2015
Faculty of Education Research Account Expense Policy Effective July 1, 2015
Faculty of Education Sessional Pay Scale July 2020
Faculty Relocation Expenses and Taxable Benefits Guidelines January 2018
Statement on Honoraria Paid to Faculty June 13, 2016
UBC Expense Guidelines October 1, 2017
UBC Policy 13: Serving and Consumption of Alcohol at University Facilities and Events June 2014
UBC Policy 83: Travel and Related Expenses June 2005
UBC Policy 84: Entertainment July 1993

Forms & Resources
Delegation - UBC Workday Quick Reference Guide (Job Aid) November 2020
All UBC Workday Quick Reference Guides (Job Aids) November 2020
Journal Entry Request Form - UBC Workday November 2020
Miscellaneous Expense Claim Form (Non-travel) PDF* Excel
* Save PDF form to desktop before editing in Adobe Reader XI or later.		 November 2020
Operating Funds Justification on Travel Form PDF* Excel Word
* Save PDF form to desktop before editing in Adobe Reader XI or later.		 November 2020
Travel Expense Claim Form PDF* Excel
* Save PDF form to desktop before editing in Adobe Reader XI or later.		 November 2020
Tri-Agency Grants – UBC Research Finance Resources
Tri-Agency Guide on Financial Administration

Graduate Student Conference Travel
Graduate Student Conference Travel Grant Application - Instructions PDF Word October 2017
Graduate Student Conference Travel Grant Application - Form PDF Word May 2018

Online Courses, Programs, and MOOCs

Guidelines and Workflow for Major Revisions and New Online Courses, Programs, and MOOCs February 2020
Budget Model for Sustainable Funding February 2020
Major Revision Workflow February 2020
Course Revision Proposal February 2020
New Online Course Workflow February 2020
New Online Course Proposal Form February 2020

Research Resumption during COVID-19

Faculty of Education Research Resumption Plan July 2020

UBC Policies & Guidelines

Index of all UBC Policies, Guidelines and Rules (https://universitycounsel.ubc.ca/board- of-governors-policies-procedures-rules-and-guidelines/policies/)

Creating a Respectful and Inclusive Workplace for Employees with Disabilities
Handling Media Inquiries March 2009
Respectful Environment Statement & Resources

Back to top