Policies, Procedures, Guidelines & Forms
| External Academic Unit Reviews | March 2013 |
| Faculty Meetings Terms of Reference | September 2021 |
| Research Centres and Institutes | November 2017 |
| Checklist for Appointment, Promotion, Reappointment, and Tenure (ARPT) Files | September 2022 |
| Guidelines to Support ARPT Files with Non-Departmental Workload | September 2022 |
| Faculty Hire Request Form | January 2022 |
| Faculty Hiring Guidelines (Full Version) | September 2022 |
| Honorarium Policy | August 2021 |
| Workload Planning Policy | September 2022 |
| Summative Peer Review of Teaching (SPRoT) | 2019 |
Forms & Resources
| Business Expense Rules, Effective April 1, 2022 | April 2022 |
| Determining the Status of an Independent Contractor Versus an Employee | May 2022 |
| Faculty Computer Upgrade Reimbursement Guidelines | April 2017 |
| Faculty of Education Research Account Expense Policy | July 2015 |
| Faculty Relocation Expenses and Taxable Benefits Guidelines | January 2018 |
| Journal Entry Request Form - UBC Workday | November 2020 |
| Operating Funds Justification on Travel Form PDF* Excel * Save PDF form to desktop before editing in Adobe Reader XI or later. |
July 2022 |
| Staff Professional Development Top-up Fund (SPDTF) Guidelines for Eligibility & Claims | September 2022 |
| Workday Quick Reference Guides (Job Aids) | May 2022 |
| Tri-Agency Grants – UBC Research Finance Resources | |
| Tri-Agency Guide on Financial Administration |
Graduate Student Conference Travel
| Graduate Student Conference Travel Grant Application Guidelines | November 2022 |
| Graduate Student Conference Travel Grant Application | May 2022 |
Sessional Pay Scale
| FOE Sessional Pay Scale Effective July 1, 2021 | July 2021 |
| FOE Sessional Pay Scale Effective July 1, 2020 | July 2020 |
Visiting Appointments
| Visiting Appointments Step-by-Step Instructions | January 2022 |
| Visiting Faculty Application Form | December 2019 |
| Useful Information for Visiting Appointments | January 2022 |
| Guidelines and Workflow for Major Revisions and New Online Courses, Programs, and MOOCs | February 2021 |
| Budget Model for Sustainable Funding | February 2020 |
| Major Revision Workflow | February 2020 |
| Course Revision Proposal | February 2020 |
| New Online Course Workflow | February 2020 |
| New Online Course Proposal Form | February 2020 |