Policies, Procedures, Guidelines & Forms

 

Index of all UBC Policies, Guidelines and Rules

Administration

Building Emergency Response Plan (BERP) with floor plans September 2015
Creating a Respectful and Inclusive Workplace for Employees with Disabilities
Faculty of Education Staff Professional Development Top-up Fund (SPDTF) Request Form March 2019
Handling Media Inquiries March 2009
Respectful Environment Statement & Resources
Snow Policy and Emergency Procedures November 2018
Reporting Workplace Incidents June 2019

Faculty Affairs

Accords of the Association of Canadian Deans of Education (ACDE)
Appeal Procedure - Internally Adjudicated Applications March 2009
Criteria and Processes for Making Off-Load Appointments March 2011
Dual-Career: Spousal/Partner Hire Guidelines October 2012
Faculty Member Changing Department or School Guidelines October 2003
Faculty Recruitment Guidelines April 2019
October 2018
May 2019
Faculty of Education Sessional Pay Scale July 2018
Guidelines for Faculty Workload Planning January 2015
Guidelines (Including Forms) for Summative Review of Teaching May 2019
Peer Review of Teaching April 2009
Principles, Procedures and Guidelines for External Academic Unit Reviews March 2013
Principles and Processes for Identifying and Nurturing Interdepartmental Initiatives May 2011
Procedures Related to Reduced Appointments December 2009
Retention Policy & Process Overview September 2008
Search Procedures for Endowed Chairs & Professorships September 2018
November 2018

Finance

Determining the Status of an Independent Contractor Versus an Employee July 2013
Entering into Service Contracts for the Creation of Creative Content July 2011
Faculty Computer Upgrade Reimbursement Guidelines April 2017
Faculty of Education Entertainment Expense Policy April 2015
Faculty of Education Research Account Expense Policy Effective July 1, 2015
Faculty Relocation Expenses and Taxable Benefits Guidelines January 2018
Statement on Honoraria Paid to Faculty June 13, 2016
UBC Expense Guidelines October 1, 2017
UBC Policy 13: Serving and Consumption of Alcohol at University Facilities and Events June 2014
UBC Policy 83: Travel and Related Expenses June 2005
UBC Policy 84: Entertainment July 1993

Forms & Resources
OPT Master Manual - PDF May 2019
OPT List of Account Codes May 2019
OPT Personal Reimbursements – Travel & Non-Travel - PDF May 2019
OPT Visa Reconciliation - PDF May 2019
OPT Vendor Payments - PDF May 2019
Miscellaneous Expense Claim Form (Non-travel) PDF* Excel
* Save PDF form to desktop before editing in Adobe Reader XI or later.		 January 2017
Missing Receipt Claim Form - PDF
Operating Funds Justification on Travel Form PDF* Excel Word
* Save PDF form to desktop before editing in Adobe Reader XI or later.		 September 2015
Travel Expense Claim Form PDF* Excel
* Save PDF form to desktop before editing in Adobe Reader XI or later.		 May 2018
Tri-Council Expense Eligibility Checklist - PDF January 2017
Tri-Council General Principles on Use of Grant Funds
UBC Journal Voucher Template - Excel  |  UBC Journal Voucher Number Generator
UBC Q-Requisition Form - Excel  |  UBC Q-Requisition Number Generator
UBC Travel Requisition Form - Excel  |  UBC Travel Requisition Number Generator

Graduate Student Conference Travel
Graduate Student Conference Travel Grant Application - Instructions PDF Word October 2017
Graduate Student Conference Travel Grant Application - Form PDF Word May 2018

Governance

Voting Membership in the Faculty of Education November 2002

Scholarly Activity

Guidelines and Policies for the Centres and Institutes September 2007,
revision in progress
Search Procedures for Endowed Chairs and Professorships August 2018

Space

Academic & Administrative Space Utilization Policy June 2014
Space Allocation in the Faculty of Education September 2014

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