Policies, Procedures, Guidelines & Forms


Index of all UBC Policies, Guidelines and Rules

Determining the Status of an Independent Contractor Versus an Employee July 2013
Entering into Service Contracts for the Creation of Creative Content July 2011
Faculty Computer Upgrade Reimbursement Guidelines April 2017
Faculty of Education Entertainment Expense Policy April 1, 2015
Faculty of Education Research Account Expense Policy Effective July 1, 2015
Statement on Honoraria Paid to Faculty June 13, 2016
UBC Policy 13: Serving and Consumption of Alcohol at University Facilities and Events June 2014
UBC Policy 83: Travel and Related Expenses June 2005
UBC Policy 84: Entertainment July 1993

Forms & Resources

Miscellaneous Expense Claim Form (Non-travel) PDF Excel January 2017
Missing Receipt Claim Form - PDF
Operating Funds Justification on Travel Form PDF* Excel Word
* Save PDF form to desktop before editing in Adobe Reader XI or later.
September 2015
Travel Expense Claim Form PDF Excel January 2017
Tri-Council Expense Eligibility Checklist - PDF January 2017
Tri-Council General Principles on Use of Grant Funds
UBC Journal Voucher Template - Excel  |  UBC Journal Voucher Number Generator
UBC Q-Requisition Form - Excel  |  UBC Q-Requisition Number Generator
UBC Travel Requisition Form - Excel  |  UBC Travel Requisition Number Generator

Graduate Student Conference Travel

Graduate Student Conference Travel Grant Application - Instructions PDF Word January 2017
Graduate Student Conference Travel Grant Application - Form PDF Word August 2016