Online Course Evaluations (CoursEval)

Why is your feedback important to the Faculty of Education?

Results of student evaluations of teaching on CoursEval are reviewed by instructors to help them improve their teaching. Evaluations are also reviewed by the Dean, Associate Deans, and Department Heads as an important component of decisions about reappointment, tenure, promotion, merit, and curriculum renewal.

Read more about the Student Evaluations of Teaching
With the permission of the instructor, numerical results of the six University-wide questions are posted at teacheval.ubc.ca , which students can access and review.

Anonymity is ensured

Instructors receive their evaluations only after surveys close and final grades are submitted. The system is housed on a secure server located on the UBC Campus and evaluation submissions are stored without any personal data (e.g., name, student number), to further ensure confidentiality.

Read the FAQs

Instructions for Students

We are piloting a process in 2016W1 to assist in achieving better response  rates. Surveys will be open the last 2 weeks of the course. Instructors are requested to schedule the evaluation in class time toward the end of the course.

You will receive an email to inform you of the survey open/close dates. Your email information is used ONLY for these announcements. Your email information is NOT required to complete the evaluation.

If you do not receive an email announcement, please check via the Student Services Centre (SSC) portal that your email/contact information is up-to-date. The Faculty of Education cannot change your email or contact information.

Instructors will provide time in-class to complete evaluations.  You can use any device and the system is mobile responsive.

Your evaluation is confidential!  For more info see: Student Evaluations of Teaching FAQ

Access

Login

Login at https://eval.ctlt.ubc.ca/education using your Campus Wide Login (CWL).

If you can't login

Check that you have the right Campus Wide Login (CWL). If you're not sure, click "Reset Password" to open the CWL website . To recover your CWL login name, click "Forgot CWL Login Name?" and enter your Account Recovery Email to receive an email containing your CWL login name. To reset your password, click "Forgot CWL Password?" and follow the instructions to reset your password.

If you have problems recovering your CWL login name or resetting your password, contact UBC IT .

If you're still having trouble, contact Course Evaluation Support at ubcctlt-g-ces@mail.ubc.ca.

How to submit your evaluation

You’ll be presented with a list of courses and instructors to be evaluated (See “surveys” tab at the top of evaluation). Select the appropriate item, complete the questionnaire and submit. Select the next item for evaluation. Repeat.

If CoursEval doesn’t list your course or instructor

Click "Help." Note that guest lecturers are not listed, but you can add comments about them.

If there is a technical problem with CoursEval

Click "Help" or contact the CoursEval Support Team at ubcctlt-g-ces@mail.ubc.ca. Please include your student number, course details, and your first and last name when requesting assistance.

Important Information for Instructors

Online student evaluations of teaching are jointly administered in the Faculty of Education by the Teacher Education Office (TEO) , Professional Development & Community Engagement (PDCE) , and UBC's Centre for Teaching & Learning Technology (CTLT) .

You may wish to review the Senate Policy on Student Evaluation of Teaching and related reports, and the CoursEval FAQs .

Improving Response Rates

Online evaluations can be completed at any time during the 2-week survey period. Student participation is voluntary.

Based on the examination of 53 institutions and best practices at UBC, the most effective way to increase response rates is to use in-class time for the Student Evaluations of Teaching (SEoT) and allow students to use their mobile devices.

Using class time for SEoT was UBC’s practice for paper forms, so this is not a new policy.

Further increases in response rates are achieved if the instructor explains how the response is used in promotion and tenure, and how the response will be used by the professor to improve her/his teaching. The message that students receive from instructors is absolutely critical to the success of course evaluations. To that end, please announce in your class that online evaluations for your course will soon be available and stress each of the following points:

  • You will use what students say in the evaluations to assess and improve your own teaching. It would be especially valuable if you could give examples of ways in which you have improved your own courses in the past in response to student feedback. (This is also something you might consider doing at the beginning of your courses next term).
  • Evaluations are also used to inform decisions about reappointment, tenure, promotion and merit for faculty.
  • Students should check their email account for an email with instructions on how to complete their online evaluation(s). However, even if students do not receive an email, they can still access their course evaluations online by going to the survey site https://eval.ctlt.ubc.ca/education . Please write the URL on the board or distribute it on paper if you prefer.
  • Online evaluations are both confidential and anonymous. Instructors are not given access to results until after they have submitted their final grades.

Mid-term Check-in

Another effective way to encourage completion of teaching evaluations is to administer a brief mid-term check-in of teaching effectiveness. If the answers are discussed in class and acted upon, even two questions (e.g., “What is working?" and “What would you like to have changed?”) can demonstrate powerfully to students that their feedback matters.

The AMS and CTLT have been collaborating on a pilot project on check-in evaluations. Resources and information are available at teacheval.ubc.ca/mid-term-evaluations/ . Please consider using a “check-in” evaluation after the first month of classes.

Survey Open/Close Periods

Surveys will open the last two weeks of the course.

Instructors will receive a notification email from the CoursEval system 4 days before surveys open to students. This ensures that any changes to course information can be verified before surveys open, and also provides time to discuss the process with students.

If you do not receive an email 4 days prior to the survey open date for your courses, or if students inform you that the course is not being evaluated, contact evaluations.educ@ubc.ca

Students should check for an email with instructions on how to complete their online evaluation(s). If students do not receive an email, they can still access the course evaluations at https://eval.ctlt.ubc.ca/education. Please provide the URL to students.

Access

Your email is ONLY required to generate automatic emails to inform instructors and students when their surveys will open and close. Email addresses are downloaded from UBC databases and exported to CoursEval. Please ensure that your contact email is up-to-date. If you need to update your email, please contact UBC Human Resources, the Student Services Centre or Faculty Service Centre. The Faculty of Education cannot make these changes for you.

Consistent with the Senate Policy on Student Evaluation of Teaching , instructors and Faculty administrators will not have access to teaching evaluations and results until after surveys close and ALL instructors have submitted their grades.

Access levels for viewing evaluations and results

  • Instructors will have access to evaluations and results for their courses only, and only AFTER final grades are submitted.
  • Department Heads and Directors will have access to evaluations and results for courses in their Department, School, or Unit.
  • Associate Deans will have access to evaluations and results for courses that fall within their portfolios.
  • The Dean and Senior Associate Dean, Administration and Innovation, will have access to all evaluation surveys and results in the Faculty of Education.

Login

Login at https://eval.ctlt.ubc.ca/education using your Campus Wide Login (CWL).

Forgot your CWL password or login name?

Click "Reset Password" to open the CWL website . To recover your CWL login name, click "Forgot CWL Login Name?" and enter your Account Recovery Email to receive an email containing your CWL login name. To reset your password, click "Forgot CWL Password?" and follow the instructions to reset your password.

If you have problems recovering your CWL login name or resetting your password, contact UBC IT .

If you're still having trouble, contact Course Evaluation Support at ubcctlt-g-ces@mail.ubc.ca.

Navigating in CoursEval

Instructors: Will see links to the teaching evaluations and results for their courses only. Click the link for each course and navigate to surveys and results using the clearly marked tabs.

For Faculty Administrators: Click links to courses. For information about access levels, see section above: “Access levels for viewing evaluations and results.”

Contacts

Contact evaluations.educ@ubc.ca if you do not receive an informational email from CoursEval four days prior to the date surveys are scheduled to open for your course (surveys open to students 1 week prior to course end date) OR if students inform you that the course is not being evaluated.

For questions relating to PDCE or ETEC courses: contact David Roy at david.roy@ubc.ca.