Committees

 

Unit and Centre Committees

Department Personnel Committee

Membership

  • Head (Chair)
  • All Full and Associate Professors in dept (except Full Professors who sit on the Faculty Personnel and Senior Appointments Committees. Associates are not part of decisions about promotion to Full Professor).

Terms of Reference

  • Review all annual Summary of Activity reports and recommend merit and career progress increments
  • Recommend all reappointments, appointments with term and promotion cases
  • Election at beginning of each Fall Term
  • Meet as required

Graduate Advisory Committee (GAC)

Membership

  • Graduate Coordinator (Chair)
  • Members appointed by Head each September (consideration given to representation from a range of dept program areas, gender, junior and senior faculty members).
  • 2 graduate student representatives (1 masters / 1 doctoral)

Terms of Reference

  • Review and make recommendations to Faculty of Graduate Studies on all admissions to EDCP graduate programs
  • Review dept policy related to graduate programs and propose policy changes to dept as a whole
  • Report to Head and dept members through meeting minutes
  • Agenda set by Chair and provided to committee members at least 2 days prior to each meeting
  • Minutes approved by Chair and available to dept members within 1 week following meeting
  • Matters requiring dept approval tabled at next dept meeting
  • Meet monthly and as required

Graduate Awards Committee

Membership

  • Graduate Coordinator
  • 5 EDCP dept members (different subject areas / divergent research interests and methodological expertise)

Terms of Reference

  • Monitor range of awards available
  • Target and encourage individual graduate students to apply
  • Review and rank graduate students for SSHRC and UGF awards
  • Chair serves for 2 years
  • Members serve staggered 2-year appointments for continuity purposes. Due to demand on committee members’ time in late September / early October, consideration is given to members who have heavy teaching schedules in Term 1.
  • Meet as required throughout the year

Quality of Life Committee

Membership

  • EDCP faculty, staff, graduate students

Terms of Reference

  • Attend to issues / elements of dept work environment that can be changed through immediate, short-term, medium-range and long-term actions and goals.

Seminar/Social Committee

Membership

  • 3-5 EDCP dept members
  • 1 graduate student representative
  • Chair selected from membership

Terms of Reference

  • Build a supportive and energizing community in the dept
  • Schedule social and seminar events throughout the year
  • Consider and coordinate all requests from faculty members and visiting scholars who wish to present seminars in the dept
  • Collect social fees each year from faculty, instructors, staff and students
  • Maintain records of committee finances

Subject Area Committees

Membership

  • EDCP faculty members who are teaching and / or supervising graduate students in a specific subject area

Terms of Reference

  • Assist Coordinator / Chair with scheduling, staffing, website and other subject area matters
  • Meet regularly to consider matters related to: Graduate diploma and certificate enrolments; initiatives in the subject area; accomplishments, successes, challenges, plans for next year.
  • Review requests from visiting scholars in subject areas
  • Forward recommendation/s to Head

Teaching Awards Committee

Membership

  • Head (Chair)
  • Deputy Head
  • Teaching & Learning Coordinator
  • 2 additional EDCP dept members
  • Up to 2 undergraduate students

Terms of Reference

  • Solicit nominations for annual Graduate Teaching Assistant Award and other teaching awards requiring dept nominations
  • Review and rank nominations

Teacher Education Committee

Membership

  • Deputy Head (Chair)
  • EDCP faculty members
  • 1 graduate student representative

Terms of Reference

  • Report to Head and members of dept through meeting minutes
  • Agenda set by Chair and provided to committee members at least 2 days prior to each meeting
  • Approve dept undergraduate course and program changes prior to submitting to Faculty Committee on Curriculum Admissions Standings & Appeals (CCASA).
  • Review and approve proposals for certificate programs
  • Work with EPLT on matters related to certificates and undergraduate professional development course and program offerings
  • Consider all dept issues related to teacher education program and represent such to CCASA and Associate Dean, Teacher Education
  • Minutes taken by dept staff member, approved by Chair and distributed electronically to members of dept within 1 week of meeting
  • Matters requiring dept approval tabled at next dept meeting
  • Meet monthly and as required

ECPS Administrative Team

Head
Deputy Head

The Deputy Head is an ECPS faculty member who is appointed by the Head normally for a 2 or 3 year term.

Terms of Reference

  • Provide advice and assist Head in administrative tasks (policies & procedures).
  • Acting-Head in Head’s absence
  • Assist Directors of undergraduate and graduate programs in departmental, faculty and university issues.
  • Monitor and develop departmental course schedule
  • Assist in the administration of staff
  • Meet with faculty, students, staff and other administrative team members (FOGS, Departments) to discuss issues of concern.
  • Assist ECPS council in matters of administration

Director of Graduate Programs

ECPS faculty member appointed by the Head normally for a 2 or 3 year term and is a representative of the ECPS council.

Terms of Reference

  • Departmental representative on GCAC and GAC
  • Departmental liaison between ECPS and FOGS
  • Coordinate process for ECPS curriculum changes
  • Chair ECPS scholarship committee
  • Coordinate and provide information to graduate students at ECPS orientation
  • Advise and assist Department regarding graduate student issues (policies, procedures, scholarship funds).
  • Monitor annual graduate student progress
  • Represent Department on matters of scholarship, awards, admissions, students of concern, supervisory relationships and curriculum changes.

Director of Undergraduate Programs

ECPS faculty member appointed by the Head normally for a 2 or 3 year term and is a representative of ECPS Council.

Terms of Reference

  • Departmental representative at CCASA
  • Liaise between TEO office and ECPS programs
  • Liaise between EPLT and ECPS programs
  • Coordinate , respond to and provide information to Department regarding undergraduate curriculum changes and proposals and/or new program information.
  • Assist in ECPS fall orientation activities

Head’s Advisory Council

Comprised of representatives from across the 5 department program areas and includes the administrative team for ECPS.

Membership

  • Head (Chair)
  • Deputy Head
  • Director of Graduate Programs
  • Director of Undergraduate Programs
  • 5 Program Area Coordinators: CNPS; HDLC; MERM; SCPS; SPED

Terms of Reference

  • Advise and assist Head in achieving program and department goals.
  • Use its best efforts as part of department leadership team to develop a department atmosphere in which research and other scholarly activity, teaching and service activities can flourish.
  • Assist Head in developing policies to guide departmental procedures and practices.
  • Provide consultation to the Head on issues initiated by the Dean and by other units outside of department.
  • Cnduit for information and action from programs to department, among programs and from department to programs.
  • First point-of-contact and response regarding initiatives from within and outside department.
  • Advise and assist in development of ECPS timetable.
  • Act as department undergraduate and graduate curriculum committee.

Departmental Standing Personnel Committee

A standing committee elected by peers to serve a 2-year term

Membership

  • Head (Chair)
  • 3 Full Professors
  • 2 Associate Professors
  • 1 Assistant Professors

Terms of Reference

  • Adjudicate ECPS candidates for re-appointment, tenure and promotion.
  • Review annual Summary of Activities forms and make recommendations to Head regarding merit, and performance salary adjustment for ECPS faculty members.
  • Facilitate nomination of ECPS faculty members for appropriate awards.
  • Review outcomes of peer reviews of teaching for tenure track and sessional faculty, and teaching assistants, as needed.
  • Adjudicate appointment of adjunct professors and associate members to department.
  • Make recommendations regarding department personnel policies and procedures.

ECPS Scholarship Committee

Comprised of a representative faculty member from each of the 5 program areas: CNPS, HDLC, MERM, SCPS, SPED. Each program area to specify the terms of reference for membership and term length.

Membership

  • Director of Graduate Programs (Chair)
  • 5 Program Area Faculty Representatives

Terms of Reference

  • First level of adjudication for ECPS students applying for tri-council and affiliated awards (generally upwards of 50 applicants/yr).
  • Rank order and recommend MA and PhD applicants to forward to next level of adjudication at FoGS (within quota set by FoGS).
  • Adjudicate ECPS entrance scholarships for new and returning students
  • Make recommendations about procedures for distribution of entrance awards within parameters for each type of entrance award.
  • First level of adjudication for ECPS students applying or nominated to all other departmental, faculty, university or national scholarships and awards throughout the year.

CNPS Program Area Administrative Committees

  • CNPS Area Coordinator
    • 2-year term (renewable) decided at May area meeting and typically beginning effective July 1
    • Represent CNPS at ECPS Council
    • Develop area meeting agendas and conduct monthly area meeting (reserves room for meetings).
    • Review summary/minutes of CNPS area meeting
    • Provide updates on CNPS area at monthly ECPS department meetings
    • Work with Head and ECPS Council on CNPS Scheduling
    • Work with area faculty and Head to coordinate sessional instructors for CNPS courses when needed.
    • Monitor and update adjunct faculty appointments
    • Supervise and coordinate work for CNPS area GAA
    • Meet with and review roles of CNPS area student representatives
    • Work with CNPS graduate secretary and ECPS Director of Graduate Programs on administration of paperwork relating to CNPS graduate students as requested.
    • Coordinate orientation of new students transitioning to graduate school
    • Work with area to coordinate annual review of student progress
    • Update and prints (as needed) CNPS area brochure
    • Update yearly advertisement and coordinate hiring of CNPS GAA
    • Oversee colloquia in program area
    • Communicate and respond to CACEP and CPA/APA requests regarding accreditation.
    • Coordinate activities regarding accreditation requirements.

    PhD Committee

    Membership

    • Chair – Director of PhD program
    • CNPS Area Coordinator
    • Director of Clinical Training and Practica
    • Area Coordinator in School Psychology
    • Student representative
    • Faculty currently teaching doctoral level course

    Terms of Reference

    • Chair receives items from area meetings (issues for doctoral program)
    • Chair consults with committee members re: items referred and brings recommendation to next area meeting for action or information to area
    • Determine Dr POP meeting content
    • Review PhD students for appropriate progress
    • Advise on annual review, course schedule, sessional appointments
    • Review annual report to accrediting bodies

    Director of Clinical Training and Practica

    Terms of Reference

    • Oversee all masters and doctoral level clinical placements (clinics, practica, internships)
    • Liaise with professional organizations and members of community
    • Chair Practicum Advisory Committee meetings
    • Respond to clinical training issues and concerns; oversee clinic grade appeals
    • Verify clinical hours for membership in professional organizations (e.g. BCACC, CCA)
    • Orient and support clinical course instructors

    Masters Committee

    Membership

    • Chair
    • 5 CNPS faculty members

    Terms of Reference

    • Chair receives items from area meetings (issues for masters program)
    • Chair consults with committee members re: items referred and brings recommendations to the next area meeting for action or information to the area.

Admissions Committee

Membership

  • Chair
  • 2 faculty members to review general applicants
  • 2 faculty members to review school applications

Terms of Reference

  • Arrange group information sessions about ECPS program
  • Communicate with prospective applicants about program issues
  • Review masters applications and select students for MA & MEd programs
  • Review doctoral applications and develop short list of prospective candidates

Social Committee

Membership

  • Chair
  • 1 Faculty member
  • 1 Student representative

Terms of Reference

  • Organize spring and fall orientation
  • Organize Christmas lunch
  • Organize ‘skit’ night at end of winter term

HDLC Program Area Administrative Committees

  • HDLC Area Terms of Reference- Area Coordinator
    • Normally a 2-year term rotating among HDLC faculty members. Finalized during May HDLC area meeting, beginning July 1.
    • Coordinate leadership, program focus, and scholarly direction for HDLC program area
    • Organize orientation for incoming HDLC students in Sept
    • Send incoming HDLC students introductory welcome letter and reminder about required HDLC courses (e.g., EPSE 501, EPSE 505).
    • Represent HDLC at ECPS Council
    • Normally serves on DSPC and assists in adjudication of: (a) fall SSHRC/NSERC/CIHR Scholarships; (b) spring admissions scholarships; (c) ad hoc scholarships and/or bursary reviews, as needed
    • Develop HDLC area meeting agenda and conduct monthly area meeting, including room booking for meeting
    • Provides updates on HDLC area at monthly ECPS department meetings
    • Work with Head and ECPS Council on HDLC course scheduling
    • Work with area Faculty and Head to coordinate sessional instructors for HDLC courses, as needed
    • Coordinate Peer Reviews of sessional instructors (e.g., EPSE 313, EPSE 306) during each term
    • Supervise and coordinate work of HDLC area GAA
    • Coordinate annual student review of progress (masters and doctoral)
    • Coordinate updates for HDLC area website
    • Update as needed HDLC area brochure
    • Update yearly advertisements and coordinate hiring of HDLC GAA
    • Coordinate generation of annual program statistics for masters and doctoral programs
    • Respond to queries by persons interested in applying to HDLC masters or doctoral program

    HDLC Admissions Coordinator

    • Selected during September HDLC area meeting for applications due December for next academic year (adjudication of files in Jan-Feb for incoming year)
    • Correspond with potential applicants to answer questions and encourage applications
    • Schedule application reviews for HDLC MEd/MA and PhD applications
    • Work with HDLC graduate assistant to circulate applications for review
    • Coordinate file reviews in January with HDLC faculty
    • Correspond with applicants and HDLC graduate assistant regarding decisions
    • Write justification for acceptance/rejection, as needed

MERM Program Area Administrative Committees

  • MERM Area Coordinator 
    • 2-year term decided at May area meeting and typically beginning effective July 1
    • Represent MERM at ECPS Council
    • Develop area meeting agendas and chair monthly meeting
    • Prepare summary/minutes of area meeting
    • Provide updates on MERM area at monthly ECPS department meetings
    • Manage and update MERM area student listserve and mailing list
    • Work with Head and ECPS Council on MERM course scheduling
    • Work with Head, Deputy Head, and area faculty to identify GTA and sessional instructors for MERM courses when needed
    • Work with area faculty to identify peer reviewers of new sessional instructors for MERM courses, when needed
    • Monitor and update adjunct faculty appointments
    • Update yearly advertisement, coordinate hiring of, and supervise work for MERM peer advisor GAA and ECPS research methodology support GAA
    • Work with MERM graduate secretary and ECPS Director of Graduate Programs on administration of paperwork on MERM graduate students, as needed
    • Coordinate updates for MERM area website and brochure, as needed
    • Work with area faculty to coordinate MERM program orientation for incoming MERM students
    • Work with MERM admissions chair on graduate student recruitment for the MEd, MA, and PhD programs

    MERM Admissions Chair

    • Appointed by MERM Coordinator in summer for upcoming academic year (effective Sept 1)
    • Respond to inquiries from potential applicants about the MERM graduate program and encourage applications
    • Work with MERM graduate secretary to coordinate the review of MEd, MA, and PhD applications (including circulation of files, scheduling of meeting)
    • Chair MERM application review meeting (usually in February)
    • Correspond with MERM graduate secretary and, as needed, applicants and/or FoGS regarding decisions
    • Report to MERM area faculty periodically about the status of graduate applications, acceptances, and funding
    • Work with MERM Coordinator on graduate recruitment strategies

    MERM Scholarship Committee Representative

    • Appointed by MERM Coordinator in summer for upcoming academic year (effective Sept 1)
    • Represent MERM to adjudicate (a) fall SSHRC/NSERC/CIHR student scholarships, (b) spring student admission scholarships, and (c) other ad hoc student scholarship and bursary reviews as needed

    MERM Area Peer Advisor GAA (5 hour per week paid position)

    • Advertised for and hired in summer; paid from Sept. 1–April 30 but expected to have flexible schedule over entire year from mid-August to mid-August
    • Under guidance of MERM Coordinator, contacts new MA and PhD students prior to their arrival at UBC
    • Assist with the department (and program) graduate student orientation in Sept
    • Attend monthly MERM program meetings as the student representative
    • Advise all MERM students about MERM and departmental procedures
    • Meet regularly with, and assist, the MERM Coordinator as needed
    • Facilitate social and academic interaction among MERM students
    • Serve as informal ombudsman for student complaints

    ECPS Research Methodology Support GAA (10 hour per week paid position)

    •  Advertised for and hired in summer; paid from Sept 1 - Apr 30 but expected to have flexible schedule over entire year from mid-August to mid-August.
    • Support to departmental graduate students on research methodology, measurement, and statistical analysis across a range of theses, dissertations, and projects.
    • Tutorial support for students enrolled in ECPS research methods, measurement, and statistics courses
    • Under guidance of MERM Coordinator, contacts all instructors teaching ECPS research methods, measurement, and statistics courses to provide information about availability and duties
    • Assist with department (and program) graduate student orientation in Sept as related to position
    • Meet regularly with MERM Coordinator

SCPS Program Area Administrative Committees

  • SCPS Area Coordinator
    • 2-year term (renewable) decided at May area meeting and typically beginning effective July 1
    • Represent SCPS at ECPS Council
    • Develop area meeting agendas and conduct monthly area meeting (reserves room for meetings)
    • Prepare summary/minutes of SCPS area meeting
    • Provide updates on SCPS area at monthly ECPS department Meetings
    • Manage SCPS program listserve
    • Update SCPS mailing list
    • Work with Head and ECPS Council on SCPS Scheduling
    • Work with area faculty and Head to coordinate sessional instructors for SCPS Courses when needed
    • Monitor and update adjunct faculty appointments
    • Supervise and coordinate work for SCPS area GAA
    • Meet with and reviews roles of SCPS area student representatives
    • Work with SCPS graduate secretary and ECPS Director of Graduate Programs on administration of paperwork for SCPS masters students as requested
    • Communicate with incoming SCPS students on transition to graduate school, registration and course enrollment in Spring/Summer
    • Work with Director of SCPS PhD program to coordinate annual review of student progress
    • Update and has printed (as needed) SCPS area brochure
    • Update yearly advertisement and coordinates hiring of SCPS GAA

    Director of SCPS PhD Program

    • 2-year term (renewable) decided at May area meeting and typically beginning effective July 1
    • Work with faculty to prepare drafts of CPA self study
    • Complete yearly accreditation document updates (once program is accredited)
    • Revise SCPS Handbook annually
    • Coordinate annual student review of progress (masters and doctoral)
    • Coordinate and monitor (in cooperation with SCPS Area Coordinator and SCSP graduate secretary)
    • Coordinate annual program evaluation and program data (statistics) management for masters and doctoral programs
    • Coordinate updates for SCPS area website
    • Schedule and coordinate SCPS Town Meetings
    • Work with SCPS graduate secretary and ECPS Director of Graduate Programs on administration of paperwork for SCPS doctoral students as requested
    • Update list of advanced professional practice and measurement, evaluation, and research methodology coursework for PhD students
    • Work with Director of SCPS PhD program to coordinate annual review of student progress
    • Participate in CNPS PhD Committee meetings representing SCPS
    • Update CPA, CPBC, BCASP as needed on UBC SCPS program
    • Write letters of support for students applying for registration with College of Psychologists of BC as needed
    • Work with Practicum/Internship Coordinator and CNPS PhD program to organize APPIC information session(s)
    • Standing update agenda item at SCPS area meetings
    • Organize and coordinate meetings with SCPS PhD students for program updates (work with SCPS area coordinator on SCPS Town Meetings)
    • Supervise and coordinate work for SCPS accreditation GAA
    • Update yearly advertizement and coordinate hiring of SCPS GAA
    • Coordinate requests for transfer to PhD directly from MA

    SCPS Practicum and Internship Coordinator [SCPS Director of Training]

    • Selected in spring for upcoming year effective May (as part of teaching assignments)
    • Coordinate and assist in locating EPSE 687 doctoral specialty placements
    • Coordinate EPSE 688 supervision seminar assignments
    • Coordinates and assists in locating EPSE 689 pre-doctoral internship placements
    • Coordinate and assist in locating EPSE 589 masters internship placements
    • Coordinate and assist in locating EPSE 598 masters intensive practicum placements
    • Coordinate and supervise EPSE 590 MEd portfolio
    • Coordinate student enrollment in EPSE 687, 688, 689,589, 598. 590
    • Coordinate evaluations, completion reports and grade submission for EPSE 687, 688, 689, 589, 598, 590
    • Instructor of record for EPSE 589; EPSE 598; EPSE 590; EPSE 687; EPSE 688; EPSE 689
    • Liaison with UBC School Psychology Internship Consortium (PRTC)
    • Responsible for APPIC training director letter/signatures
    • Coordinate information sessions with students on internship placements
    • Coordinate criminal record checks for practicum students with TEO
    • Maintain records of practicum/internship placements

    SCPS Admissions Coordinator

    • Selected in summer for upcoming academic year (effective Sept)
    • Correspond with potential applicants to answer questions and encourage applications
    • Schedule application reviews for MA/MEd and PhD applications
    • Work with SCPS graduate secretary to circulate applications for review
    • Coordinate file reviews in January
    • Coordinate MA to PhD file reviews in April
    • Correspond with applicants and SCPS graduate secretary regarding decisions
    • Coordinate and manage offers to waitlisted students
    • Write justifications for acceptance/rejection (as needed)
    • Coordinate on-campus program information sessions
    • Work with SCPS GAA to organize off-campus recruitment activities

    SCPS Scholarship Committee Representative

    • Selected in summer for upcoming academic year (effective Sept)
    • Represent SCPS at fall SSHRC/NSERC/CIHR/ (scholarship) adjudication
    • Represent SCPS at spring admission scholarship adjudication
    • Represent SCPS on other ad hoc scholarship and bursary reviews as needed
    • If unable to attend a meeting or perform reviews, identifies a substitute to attend the meeting as needed

    SCPS Accreditation/Admissions GAA

    • Advertised in summer for August 15 start date
    • Report to Director of SCPS PhD program
    • Support for School Psychology program in preparation of material for accreditation process
    • Assist with reporting to accrediting agencies, creation and maintenance of information systems to support successful program accreditation; assist with survey development and data collection, literature and web searches on matters related to accreditation of psychology program
    • Liaison to student body on accreditation matters
    • Assist with meetings of area faculty and other representatives around the accreditation process
    • Work with the PhD Program Director and liaisons with PhD students as needed

    SCPS Area GAA: Sept to April 31

    • Advertised in summer for August 15 start date
    • Report to SCPS Area Coordinator
    • Assist SCPS Area Coordinator and members of SCPS area faculty as needed
    • Student peer advisor to SCPS graduate students
    • Assist with department graduate student orientation and SCPS Back-to-School retreat in Sept
    • Assist in planning, organizing, and implementing ongoing SCPS area events (e.g. supervisor potluck; area Town Meetings, etc)
    • Attend monthly SCPS area meetings
    • Undertake research as requested by SCPS Area Coordinator (e.g., collect information and data, prepare reports)

    SCPS Student Representatives – unpaid; elected by students

    • 3 representatives (1 Year - 1 masters; 1 advanced masters; 1 doctoral)
    • Advanced masters and doctoral reps elected in May for term beginning June - May
    • Year-1 masters rep elected in Sept for term beginning Sept to Aug
    • Attend monthly SCPS area meetings
    • Provide summary/updates of monthly area meeting to students
    • Work with SCPS faculty as needed to coordinate student input on program matters
    • Work with SCPS area faculty to identify student support for activities and provide feedback as needed
    • Communicate with School Psychology Student Association (SPSA) co-chairs on SCPS area meetings as well as gather agenda SPSA items/updates for SCPS area meetings

    EPSE 421/461 Course Coordinator – No FTE or Course Release –1 yr. July 1 - June 30

    • Update common course syllabi and readings packet yearly
    • Update SPED faculty on course content and activities
    • Work with course instructors to prepare and update reading packet
    • Coordinate through SPED faculty with SPED diploma (EPSE 421) and BEd Program (EPSE 461)
    • Work with ECPS Head on hiring instructors for EPSE 421/461
    • Work with EPLT to identify instructors for off-campus offerings when needed
    • Work with SPED to schedule time for EPSE 421/461
    • Supervise/Instructor of Record for graduate student instructors
    • Provide support for sessional instructors for EPSE 421/461

    Internship Consortium [Run through PTRC; Affiliated with SCPS Program]
    Faculty Internship Coordinator

    • Appointed annually from within ECPS
    • Support development and implementation of internship component of training program within FoE and liaison with relevant ministries, agencies, and regulatory bodies (e.g., CPA, CPBC, BCASP)
    • Approve all intern placements and supervisor appointments, and work with the Director of Training to guide development of Internship Consortium

    Internship Consortium Director of Training

    • Responsible for operation of Internship Consortium, including membership, roles and responsibilities, establishment of a Board of Directors, and future planning.
    • Liaise with intern placement sites and guide the administrative aspects of both internship recruitment and school or agency placements.
    • Oversee development of individual intern training plans, guides, monitor supervision and intern evaluation process, support the supervisors in addressing challenges and issues as necessary.

    Internship Program Coordinator

    • Responsible for planning and implementing Consortium meetings throughout academic year, including didactic sessions (developing topics and engaging speakers) and group supervision sessions (case studies and discussions on relevant topics)
    • Member of Board of Directors. Supports work of Internship Coordinator and Director of Training as needed

SPED Program Area Administrative Committees

  • Special Education Coordinator
    • 1-yr term, rotating among SPED faculty members, finalized during May SPED area meeting and beginning July 1
    • Represent SPED at ECPS Council
    • Serve on Scholarship Committee and assist in adjudication of (a) fall SSHRC/NSERC/CIHR scholarships; (b) spring admissions scholarships; (c) ad hoc scholarship and/or bursary reviews, as needed
    • Develop SPED area meeting agenda and conducts monthly area meeting, including room booking for meeting
    • Provide updates on SPED Area at monthly ECPS department meetings
    • Work with Head and ECPS Council on SPED course scheduling
    • Work with area faculty and Head to coordinate sessional instructors for SPED course, as needed
    • Coordinate the peer reviews of sessional instructors during each term
    • Supervise and coordinate work of SPED Area GAA
    • Coordinate annual student review of progress (masters and doctoral)
    • Coordinate updates for SPED area website
    • Update, as needed, SPED area brochure
    • Update yearly advertisement and coordinates the hiring of SPED GAA
    • Coordinate the generation of annual program statistics for masters and doctoral programs
    • Respond to queries by persons interested in applying to a SPED masters or doctoral program

    SPED Admissions Coordinator

    • Selected during September SPED area meeting for applications due Dec 1 for next academic year (adjudication in Jan-Feb)
    • Correspond with potential applicants to answer questions and encourage application
    • Schedule application reviews for SPED MEd/MA and PhD applications
    • Work with SPED Graduate Secretary to circulate applications for review
    • Coordinate file reviews in January
    • Correspond with applicants and SPED graduate secretary regarding decisions
    • Write justification for acceptance/rejection, as needed

    SPED Area GAA (5 hour per week paid position)

    • Advertised in summer for Sept 1 start date
    • Report to SPED Coordinator
    • Assist SPED Area Coordinator and members of SPED area faculty as needed
    • Student peer adviser for SPED graduate students
    • Assist with SPED area graduate student orientation in Sept
    • Assist in planning, organizing, and implementing SPED social during winter 1 & 2 terms.
    • Attend monthly SPED area meetings
    • Prepare and distribute summary/minutes of SPED area meetings

EDST Executive Committee

Membership

  • Head (Chair)
  • Deputy Head
  • Graduate Adviser
  • Undergraduate Adviser
  • Teacher Education Coordinator; PhD Program Chair; EdD Program Chair (as required)

Terms of Reference

  • Coordinate dept discussions, positions and decisions across undergraduate and graduate programs and across area groups
  • Assess external actions and decisions (DNSO, other depts, other Faculties) in terms of possible impact to EDST and provide recommendations for dept response
  • Provide recommendations to Head and dept (dept meeting and committees) on internal issues affecting ongoing general dept operations, programs, scholarship, community, work conditions
  • Provide recommendations to Head and dept (dept meeting and committees) on new strategic directions, initiatives and improvements to internal programs, scholarship, community, work conditions

EdD Management and Admissions Committee

Membership

  • EdD Program Chair (Chair)
  • Administrative Coordinator EdD
  • 2–3 additional EDST faculty members
  • Students/Alumni: 1 voting member elected by each cohort

Terms of Reference

  • Oversee the operation of EDST EdD program
  • Advise on budget and finances
  • Propose to Graduate Program Advisory and Curriculum Committee (GPACC) and dept any policies, policy revisions or curriculum changes related to EDST EdD
  • Subcommittee of faculty members reviews applications and makes admission recommendations
  • Chair also serves as member of GPACC

Graduate Program Advisory and Curriculum Committee (GPACC)

Membership

  • Graduate Adviser (Chair)
  • EADM Coordinator
  • SCPE Coordinator
  • ADHE Coordinator
  • EdD Coordinator
  • EdD Program Chair
  • PhD Program Chair
  • Aboriginal Program Chair
  • Deputy Head
  • 2 student representatives

Terms of Reference

  • Advise Graduate Adviser on oversight and planning of EDST graduate degree programs
  • Function as EDST Graduate Curriculum Committee
  • Serve as committee that generates new policy and procedures to be brought to dept. for approval

Merit Committee

Membership

  • Head (Chair)
  • 4–5 EDST faculty members to represent all ranks and program areas

Terms of Reference

  • Review EDST merit criteria and process
  • Review annual Summary of Activities reports of all dept faculty members eligible for merit
  • Work with Head to formulate recommendations for merit
  • Formulate recommendations for PSA where appropriate, using criteria of collective agreement

PhD Management and Admissions Committee

Membership

  • PhD Program Chair
  • 4–5 faculty members representing different ranks and area groups
  • 2 student representatives

Terms of Reference

  • Oversee operation of EDST PhD program
  • Propose any new policies or policy revisions related to operation of PhD program
  • Recommend admission or rejection of applications to Graduate Adviser
  • Assign pro tem advisers for approved applicants in accordance with dept policy

Scholarship and Fellowship Committee

Membership

  • EDST senior faculty member (Chair)
  • 5 EDST faculty members representing different ranks and area groups

Terms of Reference

  • Provide information and practical advice to SSHRC applicants, including workshop/s
  • Organize individual feedback on draft applications
  • Adjudicate applications for SSHRC funding, UGF and entrance scholarships
  • Provide feedback on committee’s adjudication to students
  • Adjudicate minor awards throughout the year as needed
  • Report to dept on the year’s adjudication

Student Council

Membership

  • Peer Adviser GAA (Chair)
  • All GAAs
  • Graduate Adviser
  • 1 faculty member
  • All Graduate program representatives in EDST activities

Terms of Reference

  • Coordinate the following events for students:
  • Monthly seminar
  • Graduate workshops
  • Research Day
  • Support meetings for international and newcomer students
  • Graduate student retreat

Undergraduate Program Advisory and Curriculum Committee (UPACC)

Membership

  • Undergraduate Coordinator (Chair)
  • Teacher Education Coordinator
  • 3 EDST faculty members

Terms of Reference

  • Consider, initiate, develop, provide feedback on changes in teacher education and undergraduate program
  • Deliberate on policy and engage in strategic thinking with respect to undergraduate program initiatives
  • Advise on curriculum development and review of EDST undergraduate course offerings
  • Identify professional development priorities for instructors of EDST undergraduate courses

CFI Advisory Committee

Membership

  • Director of Graduate Programs/CFI Graduate Advisor
  • Associate Dean, ORE
  • One representative from each of ECPS, EDCP, EDST, LLED

Terms of Reference

  • Adjudicate admissions and entrance scholarships, fellowship proposals, student funding proposals
  • Recommendation and selection of Noted Summer Scholar (in rotation with other programs)
  • Meet as required

Early Childhood Education (MA, MEd)

  • ECED Advisory CommitteeMembership
    • Director, CCFI
    • 1 representative, EPLT
    • 2 representatives Urban Learner faculty members from 2 different and participating departments

    Terms of Reference

    • Recommend teaching appointments and Summer Institute appointments
    • Recommend regarding key program development issues
    • Meet as required

Masters in Educational Technology (MET)

  • MET Advisory CommitteeMembership
    • MET Manager
    • MET Senior Program Assistant
    • MET Director of Finance
    • MET Academic Advisor
    • Assistance Dean, PDCE
    • DNSO representative
    • Senior Associate Dean
    • One representative from each of ECPS, EDCP, EDST, LLED

    MET Management & Budget Committee

    Membership

    • Dean of Education
    • Senior Associate Dean
    • Assistance Dean, PDCE
    • MET Manager
    • Director of MET Finance
    • Continuing Studies
    • Vice Provost & AVP-Academic
    • CTLT Representative
    • Associate Dean, TEO

See Master of Educational Technology (MET)

Curriculum Committee

Membership

  • Chair selected from among committee members
  • 5–6 LLED faculty members
  • 1 Student Representative

Terms of Reference (forthcoming)
DLC Advisory Committee

Membership

  • Chair selected from among committee members
  • 5–6 LLED faculty members (across ranks, programs and subject areas)
  • PhD student representative

Terms of Reference (forthcoming)
Department Personnel Committee 

Membership

  • Head (Chair)
  • All LLED faculty members at Associate Professor rank invited to join, pending
  • 4–5 EDST faculty members to represent all ranks and program areas

Terms of Reference

  • Review LLED merit criteria and process
  • Review annual Summary of Activities reports of all dept faculty members eligible for merit
  • Work with Head to formulate recommendations for merit
  • Formulate recommendations for PSA where appropriate, using criteria of collective agreement

Graduate Advisory Committee

Membership

  • Chair selected from among committee members
  • 6–7 LLED faculty members (across ranks, programs and subject areas)

Terms of Reference (forthcoming)
Head’s Advisory Committee

Membership

  • Head (Chair)
  • 6–7 LLED faculty members (across ranks, program and subject areas)

Terms of Reference (forthcoming)
Research and Awards Committee

Membership

  • Chair (selected from among committee members)
  • 5–6 LLED faculty members (across ranks, program and subject areas)

Terms of Reference (forthcoming)
Social Committee

Membership

  • Chair (selected from among membership)
  • 3 LLED faculty members (across ranks, program and subject areas)
  • 1 student representative

Terms of Reference (forthcoming)

Teacher Education Advisory Committee (TEAC)

Mandate

TEAC serves the Faculty by providing oversight to the BEd program. This entails working with the Associate Dean of Teacher Education, Teacher Education Office faculty as well as faculty members who teach in the Teacher Education Program to review, analyze, and provide input on policies and programmatic questions that affect the quality of the program.

Membership

  • Length of service unrestricted while in particular role. 6 members including:
  • Associate Dean and Co-Directors, Teacher Education
  • Assistant Director, Native Indian Teacher Education Program
  • 1 representative from each department appointed by each Head
  • 1 representative from the Centre for the Study of Teacher Education
  • 1 seconded (or recently seconded) teacher

Terms of Reference

  • Makes decisions and advises the Associate Dean regarding the Teacher Education Program
  • Meets monthly
  • Agenda set at beginning of meeting in response to item/s raised by Associate Dean and/or Director, and/or Deputy Heads/Coordinators

Committee on Curriculum, Admissions, Standings and Appeals (CCASA)

Mandate

CCASA serves the faculty by advising on and approving changes to the curriculum, changes in admission policies and procedures and changes in information about programs that appear in the online UBC calendar and Bachelor of Education Program policies and guidelines. It also serves teacher candidates or other undergraduate students who wish to appeal decisions that have been reached about their course standing or status in the undergraduate or post-baccalaureate program.

Membership

  • Chair (faculty member from one of the 4 departments) who serves for a 3-year term
  • 2 voting members from each of the four departments
  • 3 TEO faculty as non-voting members
  • 1 voting member from outside of the Faculty
  • May also include participation from other units (NITEP, EPLT) (ex officio)

Associate Dean’s External Advisory Committee – Teacher Education

Mandate

This external advisory committee serves the Faculty by providing a forum for faculty members to interact with members of the teaching profession in an effort to understand the needs and activities of the Faculty and the profession at large.

Membership

  • 4 departmental representatives who are instructors in the BEd Program
  • 1 representative of the Indigenous community in the Faculty
  • 2 teacher representatives (ideally a recent graduate of UBC’s BEd Program)
  • 1 to 2 school or district administrators
  • up to 3 invited guests who are education community partners, including representatives from the Ministry of Education or Advanced Education, Teacher Regulation Branch, BC Teachers Federation and/or Community Field Experience partners

Terms of Reference

  • Meets once or twice per year
  • Distribution of meeting agenda and background materials at beginning of meetings

 

Teacher Education Coordinators Committee

Mandate

This non-advisory group meets to ensure a level of cohesion and consistency across multi-section courses by sharing information related to course-teaching and students’ experiences during each term.

Membership

  • Multi-section course coordinators for each of the 4 departments
  • Elementary/Middle Years cohort coordinators
  • Teacher Education Office program coordinators, co-directors, associate dean
  • Length of service - variable

Terms of Reference

  • Meets once per term
  • Distribution of meeting agenda and background materials at beginning of meetings